Custom Football Kit Manufacturer Checklist for Clubs and Distributors
Custom Football Kit Manufacturer Checklist
A custom kit quotation depends on more than artwork. Prepare the player category, use case, preferred construction, size range, decoration plan, numbering, sponsor positions, packaging and destination.
Product and fit requirements
State whether the program is for match, training, academy, school or supporter use. Provide an approved size chart or request a measurement review. Fabric composition, GSM and performance statements should remain unconfirmed until evidence and samples are reviewed.
Artwork and branding
Supply vector logos where possible, color references, name and number rules, sponsor placements, label artwork and packaging instructions. Confirm whether artwork is indicative or approved for production.
Sampling and order control
Agree the sample approval points, size-set requirement, packing list format and how revisions will be recorded. Quantity, production timing and delivery commitments should appear only in the written quotation or order documents.
Factory verification
For a new supplier relationship, request relevant production evidence and a live factory video call before making a commercial commitment.
Define the full teamwear package before pricing
Start with a bill of garments rather than a single image. State whether the club requires match shirts only, shirts and shorts, goalkeeper items, socks, training tops, tracksuits, warm-up jackets or staff apparel. Separate home, away and third-kit designs, and specify which garments must match each other. Distributors should show the anticipated number of clubs or design variants without presenting forecast orders as firm quantities. The purpose is to let a custom football kit manufacturer assess fabric use, artwork variants, production setup, packing and approvals for the real programme. Specify the destination country and target delivery window at the first discussion. A quotation should identify what is included and what remains an option.
Fabric specifications, GSM and printing decisions
A digitally rendered kit cannot verify fabric composition, weight or moisture-management performance. Explain the intended sport, climate and wear conditions, then request proposed fabric details and a sample before accepting technical claims. Provide target GSM only if it is a buyer requirement; otherwise ask the manufacturer to recommend options for testing. State whether designs require full sublimation, localized screen or transfer printing, embroidery, sewn badges or a combination. For each sponsor, crest, name and number, provide editable artwork, approved colour references, placement dimensions and authorization to reproduce the marks. Review decoration placement on the actual garment and check whether the proposed method affects stretch, breathability, hand feel or care instructions.
Build an accurate player-size and personalization matrix
Use a line-by-line order matrix with the team name, design version, garment type, fit category, size, quantity, colourway, player name and shirt number. Separate adult and youth size ranges and identify women’s cuts where appropriate. Provide a measurement chart with important points of measure and the intended fit; do not assume two suppliers grade sizes identically. If the order includes individual player names, confirm spelling and font style before production. Record size-set approvals and artwork revisions separately so that a new crest, sponsor or numbering file cannot accidentally replace an already accepted specification. For a club programme with repeated small releases, ask how new sizes and later orders will be matched to the approved reference.
Samples, production checkpoints and QC evidence
Agree which approvals are needed for a development sample, fit sample, printed colour proof, pre-production reference and final packing presentation. Keep an approval record identifying the sample version and outstanding changes. Practical checks include print alignment, crest placement, seam construction, measurement tolerances, shade consistency between garments, labels, care instructions, quantities by size and carton labelling. Ask the supplier to show relevant order-specific QC photos or videos when agreed. A catalogue photograph or design mockup is not proof that the order has passed inspection. Production timing should be confirmed only after the final design, material choices, size splits and approval path are reviewed. Freight transit and customs clearance should be considered separately from manufacturing.
What IRHA APPARELS needs for a qualified football-kit quotation
IRHA APPARELS is based in Sialkot, Pakistan and reviews OEM, ODM and private-label teamwear enquiries from clubs, suppliers and distributors. Send a tech pack or references, item list, intended use, fabric preference, full logo artwork, total quantity by design and colour, size breakdown, label and packing instructions, delivery country and required arrival date. If some details are flexible, identify them explicitly so possible alternatives can be evaluated. Minimum order quantity, sample cost, lead time, pricing, payment and shipment terms are confirmed for each actual programme rather than guaranteed by this guide. A scheduled live factory video call can be requested for verification before commercial commitment.
