Plan a staggered apparel launch without losing track of sizes

A buyer planning two launch dates needs a separate quantity and delivery decision for each release. Before sending an RFQ, build a single worksheet that shows the opening order, the replenishment forecast and which quantities the supplier is being asked to price.

Put each style and colour on a separate line

For example, a buyer may want to launch a hoodie in navy and black, with more navy stock planned for the first release. The figures below illustrate how to send an actionable size breakdown.

Mark the forecast clearly so both parties can distinguish it from a purchase commitment. Ask the supplier to confirm the minimum for each style and colour and how it applies to a later release.

Price the delivery scenarios explicitly

Request one quote for the opening order and a separate scenario for splitting the shipment, if relevant. Provide the arrival date and destination for each delivery. Ask whether separate packing, freight or material reservations change the cost. Record when fabric shade, measurements and decoration need final approval for each release.

Keep a specification record for replenishment

Save the approved sample reference, colour standard, graded size chart and artwork version. When reordering, write down the quantities that changed and ask the supplier to confirm fabric availability, colour continuity and lead time again.

Attach your opening-order matrix and forecast to the brief. Request a bulk quote